Client Onboarding Support
- ✓ Welcome emails
- ✓ Onboarding calls scheduling
- ✓ Document preparation
- ✓ CRM updates
- ✓ Intake forms
- ✓ Info collection
- ✓ Client portal setup
- ✓ Contract and agreement prep
Virtual Assistant for Coaches, Consultants & Speakers
Stop losing your day to onboarding emails, webinar logistics, and admin.
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Webinar & Workshop Coordination
- ✓ Webinar scheduling
- ✓ Zoom coordination
- ✓ Registration management
- ✓ Reminder emails
- ✓ Presentation support
- ✓ Event follow-ups
- ✓ Slide deck preparation
- ✓ Post-event survey collection
Calendar & Scheduling Management
- ✓ Calendar organisation
- ✓ Discovery call scheduling
- ✓ Session coordination
- ✓ Meeting reminders
- ✓ Time zone management
- ✓ Booking confirmations
- ✓ Rescheduling and cancellations
Email & Communication Support
- ✓ Inbox organisation
- ✓ Drafting responses
- ✓ Client follow-ups
- ✓ Managing inquiries
- ✓ Newsletter setup
- ✓ Communication tracking
- ✓ Client testimonial requests
Speaker & Event Support
- ✓ Speaker scheduling
- ✓ Event coordination
- ✓ Podcast booking
- ✓ Travel planning
- ✓ Presentation prep
- ✓ Event communication
- ✓ Media kit preparation
AI-Trained Assistants, Working at Twice the Speed
A general assistant handles onboarding, scheduling, and follow ups entirely by hand. Ours use AI to handle the repetitive groundwork first, then apply their own judgement to check, refine, and finish the task properly. The result is work completed in roughly half the time, without cutting corners.
Here's what that looks like in practice:
Client onboarding
General VA: around 1.5 hours to prepare welcome emails, intake forms, and CRM entries for a new client.
AI-trained assistant: around 45 minutes, using AI to draft and populate the first pass, then reviewing and personalising the details.
Webinar setup and follow-up
General VA: around 2 hours to set up registration, reminders, and post-event follow-ups.
AI-trained assistant: around 1 hour, using AI to draft the sequence first, then refining timing and messaging.
Inbox and inquiry management
General VA: around 1 hour to sort and reply to client inquiries.
AI-trained assistant: around 30 minutes, using AI to draft first-pass replies, then reviewing before sending.
The AI never replaces your assistant's judgement, it just clears the repetitive part of the job out of the way faster, so more of your paid hours go toward the client experience that actually matters.
Support Built for Online Businesses
We understand the operational challenges of running a modern coaching, consulting, or speaking business, and we bridge the gap between your vision and daily execution.
Support for Coaches
Focus on coaching sessions and client transformation, while we handle backend operations, payment links, and session scheduling.
Support for Consultants
Stay organised with reliable support for scheduling, client communication, and project coordination across time zones.
Speakers & Educators
Manage speaking engagements, webinars, workshops, and audience communication more efficiently, so you can focus on your message.
Flexible Remote Assistance
Whether you need a few hours a week or ongoing support, we build a plan around your business.
Tools We Work With
Zoom, Google Workspace, Microsoft 365, Calendly, Notion, ClickUp, Asana, Slack, Mailchimp, CRM systems
Frequently Asked Questions
What does a virtual assistant for coaches do?
Manages scheduling, client onboarding, webinars, communication, and the admin that keeps your business running day to day.
Can you support webinar and workshop coordination?
Yes. We handle webinar setup, workshop coordination, registration management, and attendee communication.
Do you work with consultants and speakers too?
Yes. We support consultants, speakers, educators, creators, and other service-based professionals who want to streamline their operations.
Can I hire support part time?
Yes. We offer flexible plans based on your workload and business needs.
How does AI actually help my assistant work faster?
Your assistant uses AI to handle the repetitive first pass of a task, like onboarding emails or webinar reminders, then reviews and refines it themselves. It typically means tasks get done in around half the time, without losing quality.
Is my client data secure?
Yes. Every assistant signs an NDA, and all work runs through our encrypted, in house CRM.
Hire a Virtual Assistant for Coaches Today
You shouldn't spend your day buried in onboarding emails, scheduling conflicts, webinar coordination, and repetitive admin.
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Scalable support · No long term contracts · Expert VAs