Outsourced Executive Assistant Services for CEOs & Founders

Reclaim your day from scheduling, inbox chaos, and admin.

Affordable. 24/7. Zero overhead. AI-trained virtual assistants.

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Calendar & Scheduling

✓ Appointment scheduling
✓ Meeting coordination and prep
✓ Calendar organisation
✓ Time zone management
✓ Travel coordination and itineraries
✓ Protecting your focus time
✓ Rescheduling and cancellations
✓ Reminder setting

Email & Inbox Management

✓ Inbox organisation and cleanup
✓ Sorting and labelling
✓ Drafting responses
✓ Managing follow ups
✓ Spam and clutter cleanup
✓ Client email support
✓ Newsletter and subscription management
✓ Flagging priority emails

Team & Operations Support

✓ Meeting notes and summaries
✓ Task tracking and follow ups
✓ Team coordination
✓ CRM updates and data entry
✓ Document preparation
✓ Workflow support
✓ Project status tracking
✓ Internal communication support

Business Administration

✓ File organisation and management
✓ Google Drive and cloud folder management
✓ Slide deck and presentation creation
✓ Expense tracking
✓ Online research
✓ Data entry
✓ Vendor and invoice tracking
✓ Form filling and document prep

Travel & Logistics

✓ Flight and hotel bookings
✓ Itinerary planning
✓ Travel expense tracking
✓ Visa and document reminders
✓ Local logistics coordination

Communication & Coordination

✓ Drafting internal memos
✓ Liaising with clients or vendors on your behalf
✓ Coordinating between departments or teams
✓ Managing shared inboxes or group chats

AI-Trained Assistants, Working at Twice the Speed

A general virtual assistant does everything manually. Ours use AI to handle the repetitive groundwork first, then apply their own judgement to check, refine, and finish the task properly. The result is work completed in roughly half the time, without cutting corners.

Here's what that looks like in practice:

Inbox cleanup and sorting

General VA: around 2 hours to sort, label, and draft replies to a full inbox.

AI-trained assistant: around 1 hour, using AI to pre-sort and draft first-pass replies, then reviewing and refining each one.

Meeting notes and summaries

General VA: around 45 minutes to write up notes and action points from a recorded call.

AI-trained assistant: around 20 minutes, using AI to transcribe and summarise first, then editing for accuracy and tone.

Research and reports

General VA: around 3 hours to research a topic and compile findings into a report.

AI-trained assistant: around 1.5 hours, using AI to gather and structure initial findings, then verifying sources and polishing the final report.

Slide decks and presentations

General VA: around 2 hours to build a deck from scratch.

AI-trained assistant: around 1 hour, using AI to generate a first draft layout and content, then refining design and messaging.

The AI never replaces your assistant's judgement, it just clears the repetitive part of the job out of the way faster, so more of your paid hours go toward the work that actually needs a human eye.

Tools We Work With

Google Workspace, Microsoft 365, Slack, Zoom, ClickUp, Asana, Notion, Trello, Calendly, CRM systems

Frequently Asked Questions

Is an outsourced executive assistant better than hiring in house?

For most businesses, yes. Lower cost, no office overhead, and full flexibility, without the commitment of a full time hire.

What if my assistant isn't the right fit?

Just tell us, and we'll match you with a new one, free of charge.

Is my business information secure?

Yes. Every assistant signs an NDA, and all work runs through our encrypted, in house CRM.

How fast can I get started?

Straight away. We work 24/7, so your assistant can start on your trial tasks the moment you sign up.

How much does an outsourced executive assistant cost?

Plans start from $6 to $10 an hour depending on how many hours you need, with no hidden fees or long contracts.

Can I keep the same assistant long term?

Yes. From our 20 hour plans upward, you get a dedicated assistant who works consistently with you, not a rotating pool of people.

How does AI actually help my assistant work faster?

Your assistant uses AI to handle the repetitive first pass of a task, like drafting replies or structuring research, then reviews and refines it themselves. It typically means tasks get done in around half the time, without losing quality.

Who is this service for?

CEOs, founders, consultants, agencies, ecommerce businesses, coaches, and remote first teams.

Hire Your Outsourced Executive Assistant Today

You shouldn't spend your day buried in scheduling, inbox management, and repetitive admin.

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Scalable support · No long term contracts · Expert VAs